V2 (022024)
Julius Blum GmbH uses the onlyfy one service (by XING) to process job applications. This Privacy Policy will inform you about the processing of your data by the onlyfy one service and by Julius Blum GmbH.
With regard to interaction within the company account of Julius Blum GmbH, Julius Blum GmbH and New Work SE have shared responsibility pursuant to Article 26 GDPR, as they jointly determine the purposes and means of processing pursuant to Article 4 (7) GDPR. The current version of the agreement on shared responsibility pursuant to Article 26 GDPR, which New Work SE concludes with companies that use onlyfy one, can be viewed here https://www.xing.com/terms/onlyfy-one to gain information on the key aspects of the agreement.
onlyfy one is part of the extensive XING service operated by New Work SE, which pursues the aim of improving and simplifying users’ working lives with a variety of applications (onlyfy one, as well as the XING social and jobs network, kununu, etc.), and creates a more fulfilling working world of work for individuals while boosting the performance of companies. As part of the extensive XING service, onlyfy one is an online platform on which or through which talent and companies meet.
With regard to data processing for which New Work SE is solely responsible or is responsible within the scope of the shared responsibility with Julius Blum GmbH, detailed information is available in the XING Privacy Policy at https://privacy.xing.com/en/privacy-policy. You will also find contact details for New Work SE, as well as for the New Work SE data protection officer there.
When submitting an application, you enter into a user relationship with New Work SE for the purpose of processing applications. In addition, you will receive support and New Work SE can present you with other opportunities in support of your career. A public profile will not be automatically created for you on the XING social and jobs network. The legal basis for New Work SE processing your data is, in particular, Article 6 (1)(b) GDPR (processing necessary for the performance of a contract).
You can pause the creation of your online application at any time and continue at a later point. Cookies are used for this purpose. The data you provide to create the user account, as well as any uploaded documents, are recorded in the company account of Julius Blum GmbH in onlyfy one. The data remains recorded even if an application is paused and/or not completed. In this case, your application is flagged as incomplete and the data remains visible to Julius Blum GmbH only.
The data you have provided as part of the online application can be read, edited, or updated in your candidate profile at any time.
If the calendar function is used, your data is processed during and for the purpose of setting appointments within the application process. The legal basis is Article 6 (1)(f) GDPR. The calendar function is provided by an IT service provider (Cronofy Ltd., United Kingdom). The United Kingdom is classified as a secure third country based on the adequacy decision of the European Commission. Further information on data protection at Cronofy is available here: https://www.cronofy.com/gdpr/ and https://docs.cronofy.com/policies/privacy-notice/
If you use the apply using WhatsApp function, your consent, which can be withdrawn at any time, forms the legal basis for communication (Article 6 (1)(a) GDPR). When applying via WhatsApp, all required applicant information is requested during a WhatsApp chat. The data is then sent directly to onlyfy one through a service provider, and is processed further there as part of and for the purpose of the normal application process.
The apply via WhatsApp function is provided by an IT service provider (PitchYou) that can gain access to your data for this purpose. More information is available here: https://www.pitchyou.de/en/pitchyou-gdpr. Candidate data from apply via WhatsApp are transferred to onlyfy one via an interface. Immediately after this transfer, candidate data are deleted from the apply via WhatsApp infrastructure in PitchYou. Further processing then takes place exclusively in onlyfy one.
Please note that you use your personal WhatsApp account for applications, and therefore we cannot rule out that messages will be transferred, to the USA in particular. WhatsApp data protection information, such as its processing or exercising of data protection rights with regard to WhatsApp is available here: https://www.whatsapp.com/legal/privacy-policy-eea.
Subject to your consent, your application will be sent from WhatsApp via the PitchYou infrastructure to onlyfy one. You have the right to withdraw your consent to this at any time. Either way, your application data will be deleted from the PitchYou infrastructure once transferred to onlyfy one, meaning that PitchYou will not process your data any further.
The FADP applies to circumstances which have an impact on Switzerland, even if said circumstances are initiated outside of Switzerland. Correspondingly, this privacy policy applies to information in line with the EU GDPR and the FADP. Here, EU GDPR terminology is used in favour of FADP terminology. However, FADP terminology is used if the FADP applies and the terminology differs from EU GDPR terminology in a given language. The About this site section on XING contains the name and address of our representative in Switzerland.
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The following content relates to the data processing of the Blum Group:
We're delighted you're interested in working at Blum. In order to process your application, we need to collect personal data from you. We therefore ask you to read this declaration of consent carefully.
Who is responsible for data processing?
What data do we process?
For what purpose do we process your data?
Who has access to your data?
How long will your personal data be stored?
What happens if you pause your online application?
Cookies
What are your rights?
We, the company Julius Blum GmbH, Industriestraße 1, 6973 Höchst, Austria, operate the websites www.blum-careers.com and www.lehre-bei-blum.at and collect the personal data you provide via the applicant management tool "onlyfy one" from New Work SE.
Vacancies at the Blum Group – hereinafter called "Blum" – are advertised via blum-careers.com. Blum comprises the affiliated companies of Julius Blum GmbH and its sister companies (System Industrie Electronic GmbH, Blum Bau und Infrastruktur GmbH, KDM Innovation GmbH, Wilson and Bradley Pty. Ltd.).
Apprenticeships at Julius Blum GmbH are advertised via lehre-bei-blum.at.
Depending on the nature of your application (see the scenarios described in point 4 "Who has access to your data?"), your personal data will also be passed on to, and processed by, the relevant Group company.
We process the data you send us in connection with your application. This may include:
Email address
Title
First name
Surname
Telephone number
Date of birth
Address
Country of residence
Data contained in your CV
Photo
Other information provided (references, cover letter, etc.)
Whether you have consented to the extended data retention period of 2 years
It also includes data that you import into your application from social media such as LinkedIn, XING, etc. We also store notes and records made during the application process.
If your application is successful, we will collect further data relevant to your recruitment:
Social security number
Passport copy
Photo for employee ID card
We process your personal data exclusively for the purpose of processing your application, carrying out the application process and contacting you.
If you are hired, we will transfer your data to our HR master data system. Your application documents will become part of your HR file.
There are several scenarios which explain how applications are managed. To give you a clear overview of what happens to your data, we have listed the following scenarios:
Scenario 1 – Application for a position at Julius Blum GmbH:
a) You apply directly for an advertised position at Julius Blum GmbH. Your documents will be preselected by the HR department at Julius Blum GmbH and made available to the relevant contact person in the department concerned. If we decide not to hire you, we may consider you for other positions. This means that your documents will be made available to contact persons at the Blum Group companies in Vorarlberg whose job profiles might match your qualifications and interests.
b) You send an unsolicited application for a position at Julius Blum GmbH. Your documents will be preselected by the HR department at Julius Blum GmbH. In the next step of the process, your documents will be made available to contact persons in the departments of the Blum Group companies in Vorarlberg whose job profiles might match your qualifications and interests.
Scenario 2 – Application for a position at an affiliated company of Julius Blum GmbH:
If you send an unsolicited or direct application for an advertised position at an affiliated company of Julius Blum GmbH, or if it turns out during your application process that you are open to a position at an affiliated company of Julius Blum GmbH, your application will be forwarded to the respective Group company after preselection by Julius Blum GmbH. If you are rejected for that particular position, your application will not be considered for other positions.
Scenario 3 – Application for a position at a sister company of Julius Blum GmbH:
If you send an unsolicited application or a direct application for an advertised position at a sister company, or if it turns out during your application process that you are open to a position at a sister company, your application will be forwarded to the relevant contact person at the sister company after preselection by Julius Blum GmbH. Here, too, we reserve the right to consider the possibility of employment at the Blum Group companies in Vorarlberg and therefore to make personal data available to the respective contact persons.
Please note: Some affiliated companies are based outside the European Union. Julius Blum GmbH asks the respective affiliated company to handle personal data in the same way as Julius Blum GmbH itself does and in the manner described in this declaration of consent. Any local differences will be agreed with you separately.
There are three options:
You opt for the "short" storage period of six months. This means that your application documents will be stored for a further six months after completion of the application process and then automatically erased.
By clicking the checkbox next to the "CONTINUE" button, you opt for the "long" storage period of 24 months. Your candidate profile is therefore retained after the initial application process and you may use it for further applications within this period.
If you are hired, we will transfer your data to our HR master data system. Your application documents will become part of your HR file.
Please note that if you submit a further application, this may extend the storage period. This is because we are required by law to retain personal data for six months after each application process is completed.
You can pause your online application at any time and resume it later. Please note: once you have filled in the first page with your contact details and agreed to the data protection agreement by clicking "CONTINUE", you have created an incomplete candidate profile. You will also receive an automated email sent to the email address you entered with access to your candidate profile. In this case, your application will be marked as incomplete and the data can already be viewed by our company. If you do not complete your application within three days, you will receive an automated email with information about completing your online application. We will only process your data once you have completed your application. If you do not receive a response from the HR department, it is probably because you have not yet completed your application.
So-called cookies, device identifiers and similar technologies (collectively "cookies") are used on the websites mentioned above. These cookies make the portals more efficient and easier for applicants to use and allow us to continuously improve them.
You can find the privacy and cookie policy for the onlyfy.com website at https://onlyfy.com/en/privacy-policy/
Under applicable law, you are entitled to:
Receive information about your stored personal data at any time
Have your data rectified, completed or erased
Demand that we restrict the processing of your personal data
Object to the processing of personal data or withdraw consent previously given for the processing
Demand data portability
Know the identity of third parties to whom your personal data is transferred and
Lodge an objection with the competent authority
How to do this:
To find out what personal data we have stored about you, you can log into the Candidate Centre. You can complete or rectify data here as well. You are also welcome to contact us at any time if you need help concerning your data.
You can withdraw this declaration of consent at any time and thus have your applicant profile deleted. There are several ways of doing this:
You can request erasure via the Candidate Centre
Send an email to privacy@blum.com
Or post a letter to Julius Blum GmbH, Industriestraße 1, 6973 Höchst, Austria
Please note: We will no longer be able to consider you for any vacancies or send you any further information about vacant positions in our company.
If you believe that the use of your personal data is in breach of the General Data Protection Regulation (GDPR) or the Austrian Data Protection Act (DSG), you have the right to lodge an objection with the supervisory authority: Austrian Data Protection Authority, Barichgasse 40-42, 1030 Vienna, Austria, email address: dsb@dsb.gv.at.
